Can I import my existing spreadsheet data?

Yes. Upload your unit list, tenant contacts and opening balances via CSV. We'll help you migrate — most setups complete in under an hour.

Is it really free for small portfolios?

Yes. 1–20 units are free forever, with all features included. No credit card, no time limit, no hidden fees.

What if I outgrow the free tier?

You pay per unit (€1.50 for 21–100, €1.20 for 101–500, €0.90 for 500+). No surprises — you only pay for what you use.

Will my accountant still get what they need?

Yes. Urbaneta exports to QuickBooks, Xero, DATEV, Peppol and standard CSV formats. Your accountant won't notice the difference except cleaner data.

Stop managing buildings in spreadsheets.

Excel was never built for property management. Urbaneta automates meter readings, invoicing, payments and tenant communication — so you never lose a formula or a payment again.

Start free — no credit card See how it works

Feature	Urbaneta	Excel / Google Sheets
No manual spreadsheet work	Yes	No
Automatic invoice generation	Yes	No
Tenant self-service portal	Yes	No
Payment reminders (automated)	Yes	No
Maintenance request tracking	Yes	No
Bank feed reconciliation	Yes	No
Multi-currency support	Yes	Yes
Document storage per unit	Yes	No
Team collaboration & roles	Yes	No
Meter reading with OCR	Yes	No
Multi-channel notifications	Yes	No
Parking / access passes (QR + Wallet)	Yes	No
Audit trail & activity log	Yes	No
Scalability	5–5000+ units	Fragile at 20+ units
Cost (portfolio 1–20 units)	€0 forever	"Free" (your time)

Start free — no credit card

The hidden costs of managing buildings in Excel

Billing errors cost you money

One wrong formula, missed tenant, or incorrect VAT rate creates re-billing and reputational damage. You can't afford spreadsheet risk.

Overdue payments slip through

No single view of who paid and who didn't. Chasing residents by email and phone eats hours you can't get back every month.

Nothing is findable or auditable

Maintenance logs in email, contracts in folders, meter readings in WhatsApp. When something goes wrong, you can't trace it.

Scaling breaks the spreadsheet

At 20+ units, Excel becomes fragile. Formulas break, files corrupt, and collaboration is a nightmare. Don't wait for a crisis to switch.

Why property managers choose Urbaneta

Automated invoicing

Generate scheduled invoices with VAT auto-calculated, distribute by email or portal, and track payment status in real time.

Meter reading OCR

Tenants submit readings via app or web. Urbaneta reads the numbers from a photo — no manual entry, no errors, no chasing.

Resident portal + mobile app

Tenants view invoices, submit readings, request maintenance, and receive push notifications — all from their phone.

Save 15+ hours every month

on invoicing, payment chasing, and maintenance coordination

20+

Units free forever

GDPR

Compliant data handling

iOS + Android

Native apps included

Frequently asked questions

Also explore: Features · Pricing · Integrations